ROOM HIRE RATES/ GROUND RENTAL RATES
If you are looking for a venue in which to hold a wedding reception or an Asian wedding then we can offer you an exclusive package of rooms to hire, which includes the use of all of the following;
The entrance foyer, St. Nicholas Hall, the refectory, the kitchens, outdoor patio, two changing rooms and three blocks of toilets. We can offer this package of rooms in the following periods of time;
8 consecutive hours @ £8000
12 consecutive hours @ £10,000
16 consecutive hours @ £12,000
The hire period booked must include all setting up and dismantling for the event. The earliest time to gain entry to the building is 6am and the event must finish by 12 midnight with all guests having left the site by 12.30am.
The hire rate includes;
• The hire of the entrance foyer, St. Nicholas Hall, the refectory, the kitchens, outdoor patio, two changing rooms and three blocks of toilets.
• The hire of the tables, chairs, crockery, cutlery and glassware already in situ
• Ample free on-site parking
• The use of our extensive grounds for photographs
• On-site security
• Cleaning of the facilities after the event [this does not include removal of rubbish or cleaning of the kitchens]
If required, we can also offer the hire of staging, lighting and A.V. plus personnel, linen and additional furniture - costs for these can be advised separately. Please note that if two events are booked with less than 12 hours between the end of the first event and the start of the second, then an additional charge of £500 will be applicable for cleaning.
Booking
Following a visit to see our venue, we will provisionally hold your chosen date for 14 days whilst we send out a contract of hire, complete with a copy of our
terms and conditions. This must be signed and returned with a non-refundable deposit for 25% of the total hire cost. Full payment is then due 30 days prior to the
date of your booking along with a £1000 security deposit. This security deposit is returnable within 30 days after your event providing that all of our terms
and conditions have been complied with. Please note, there is also a security deposit required to be paid from your caterers and the event decorators.
Corkage charge
If you wish to have alcohol at your function and you are not purchasing it from us then a corkage charge of £500 per event will be charged.
Ground space rates for use with a marquee
If you wish to use our grounds for erecting a marquee then we can offer the following rates depending on the size of the marquee;
Marquee – size to seat up to 200 people - £400 per day
Marquee – size to seat up to 300 people - £600 per day
Marquee – size to seat up to 400 people - £800 per day
Marquee – size to seat up to 500 people - £1000 per day
The rate applies from the start of the build to the final dismantling. If a marquee is to be used then a catering marquee and external toilets must also be supplied and the charge to site each of these is £200 per day. No internal facilities can be used. The hire of the ground space can be for no more than a total of 5 days. The seating capacity of the marquee will be confirmed with the marquee hire company.
ROOM LAYOUT
Please see the following plan for the configuration of the rooms we have available to hire as a package.
Please note that there is a third block of toilets and two changing rooms that are available but not shown.
ADDITIONAL GUIDELINES FOR EXTERNAL HIRERS
Decoration, lighting and Music
1. Hirer to pay their £1000 security deposit by cheque along with their final balance 30 days prior to event.
2. Decorators to pay £500 security deposit by cheque and send copy of their Schedule of Insurance, showing amount covered for Public Liability no later then 30 days prior to event. Plan showing proposed decoration to be submitted for approval at the same time.
3. The external hirers are advised to carefully read the terms and conditions that are attached to the hire contract and are specifically asked to ensure the following;
All health & Safety practices are to be adhered to – with particular reference to the fire exits .These must not be obstructed in any way and their signs must be clearly visible for all their guests. If these fire exits are blocked, and if after having this pointed out to the hirer, nothing is then done to remove the obstruction, then the hirer becomes responsible for the safety of his/her guests.
With regard to the decorators – they must not staple, pin, nail, glue or attach anything to the walls, ceiling or floors. Everything they bring must be self-supporting, freestanding and use fire retardant materials.
Freestanding candles are not allowed. Candles within a water feature can be used at the discretion of the caretaking staff member in attendance.
If a fire pit is to be used then the caretaking staff member must be advised at least 15 minutes before it is lit so that the appropriate action can be taken. A fire extinquisher must be sited in close proximity to the staging/mandap.
Additional lighting may be used but this has to be hired via Upstage Theatre Supplies Ltd [Tel; 0116 2783084] and an operator from the same company must be in attendance during the function.
If our AV facilities [Projector, DVD, Screen, microphones etc] are to be used, then a member of our IT dept must be in attendance during the function and their time will be billed separately and must be paid prior to the event.
All electrical items that are used must have been PAT tested within the last 12 months. Please note that there are currently no external plugs and nothing can be plugged inside if the item is being used outside.
All loading/unloading can be done through the fire escapes at the back of the hall or refectory from the service road to the kitchens. However, no vehicles can park on the grass and once the loading/unloading has taken place the vehicles must be moved from the service road.
No speakers are allowed to be positioned externally, or within the entrance to the reception area with the speakers facing outwards. Attention is also drawn to the premises licence which stipulates that all windows and doors must be shut after 11pm to contain any noise/music etc. If asked to reduce the volume of any music/noise then the hirer must comply.
There must be no hooting of car horns or any loud noise anywhere on the school grounds.
All rubbish to be fully removed at the end of the function.
Finally, the security deposits will be re-paid within 30 days after the event only if there has been compliance with all the practices in point 3 above.
Bookings and Enquiries
Tel: 0116 2591927
Email: enquiries@aweddingvenueinleicester.co.uk